One Platform for Every Email Your Institution Sends
Post-secondary institutions don’t send “marketing emails.” They send three fundamentally different types of communications, and most platforms are built for only one.
Envoke is built for all three.
- Opt-in: staff updates, departmental communications
- Internal: newsletters, alumni, advancement
- Mandatory: receipts, notices, compliance communications
No credit card required. Free setup & onboarding. 30-day trial.
Hosted in Canada • CASL-compliant • Purpose-built for post-secondary
Trusted by Post-Secondary Institutions
THE REAL PROBLEM
Marketing Platforms Weren’t Built for Campus Communications
Platforms like Mailchimp and Constant Contact were built for campaigns, promotions, and conversions. Campus communications are different, yet institutions are forced to adapt marketing tools to workflows they were never designed for.
Marketing tools force workarounds when managing mandatory and opt-in emails together.
SOLUTION
Manage mandatory, opt-in, and internal emails in one place with rules applied automatically.
Unsubscribing from a newsletter can block students from receiving tuition deadlines and safety alerts, creating compliance risk.
SOLUTION
Ensure mandatory messages always reach their intended recipients. Unsubscribes only affect what they’re supposed to.
CASL requirements are difficult to manage in marketing tools, often relying on manual processes.
SOLUTION
Built-in compliance, configurable to your policies. No manual tracking required.
Managing faculties and departments without list contamination or permission issues is nearly impossible in single-team platforms.
SOLUTION
Independent workspaces with centralized oversight. No cross-contamination. Trusted by McGill to support 300+ users across 150+ departments.
Built for How Institutions Actually Communicate
Each type of institutional email has fundamentally different rules. Envoke handles all three with the right settings applied automatically.
MANDATORY
Critical Messages Delivered Everytime
Tuition deadlines, campus closures, safety alerts, these aren’t communications your institution can afford to miss. Envoke ensures mandatory messaging reaches every intended recipient, regardless of their subscription preferences.
- Bypass opt out settings when legally appropriate
- Delivery confirmation and audit trail
- CASL exempt designation handled automatically
OPT-IN
Engage Subscribers and Alumni Effortlessly
Newsletters, event invitations, program updates and more. Envoke manages opt-in subscriptions independently, with full CASL compliance, so you can focus on content.
- Independent opt-in subscription management
- Automated consent expiry tracking
- Segmentation by audiences
- Individual engagement history for every contact
INTERNAL
Keep Organizational Emails Organized
Faculty announcements, HR updates, departmental notices. Envoke separates internal communications from external opt-in and mandatory emails, keeping each department’s operations tidy and independent.
- Fully separated from external and alumni communications
- Department-specific user permissions
- Shared templates to maintain brand consistency
- Central oversight without sharing data
Why Institutions Choose Envoke
Everything Your Institution Needs. Nothing You Don’t.
Mandatory Messages That Reach Everyone
Not everything should be optional. Designated emails as mandatory ensures it reaches all intended recipients, even contacts who’ve unsubscribed from newsletters.
Canadian Data Hosting
Your data is stored and encrypted on Canadian servers, including disaster recovery. No workarounds.
Multi-Department Control at Scale
Sub-accounts give each faculty or department their own independent workspace. Separate user logins, permissions, and contact lists with no cross-contamination. McGill manages 300+ users across 150+ sub-accounts without growing their admin load.
CASL Compliance Automated
Your compliance and IT teams will like CASL functionality, data storage in Canada and the secure infrastructure.
Support That Speaks Your Language
Reach real people who understand constitutional requirements. From domain migrations to spam filter configuration, Envoke’s team works directly with yours.
Predictable CAD Pricing
CAD pricing eliminated currency exchange exposure. No surprise costs and pricing that fits public sector procurement requirements.
Real Results
Frequently Asked Questions
We can help complete a Privacy Impact Assessment (PIA) to support your vendor selection process.
All data is stored encrypted on servers in Canada, including disaster recovery servers.
CASL compliance is automated and works out of the box. It’s also customizable should you need exemptions or tweaks to settings based on your legal team’s requirements.
With Envoke, you can differentiate between opt-in and mandatory content. Once a message is designated “mandatory” it is sent to everyone on the target list even if those contacts are unsubscribed from your informational/subscription-based messages.
Importing the ever-changing lists is a quick process. Automated safeguards ensure the subscription settings of existing contacts are kept intact and duplicates are auto-merged. You can also integrate with your database using our contact APIs or by uploading CSV files via a script that are automatically synced every day.
You can manage multiple departments or faculties under one central account. Sub-accounts operate independently with separate user logins and permissions and no list sharing. Email templates can be shared across departments, making it easy for everyone to adhere to branding guidelines.
Support is provided not only via chat and email but also via Zoom calls to troubleshoot complex issues without lengthy text exchanges. Our support ratings are outstanding because our goal is to help our users and foster a long-standing relationship—we rarely only send a link to FAQ pages in our support responses.
Setup and onboarding is free and includes help with data migration, technical setup, and account configuration so you can focus on content and strategy instead of learning about one-time settings and features that you may never need to use beyond the initial setup.
Start a 30 day trial
- No credit card required
- Free account setup and training
- Free data migration of your existing data and campaigns
- Unlimited customer support
Start a fully loaded trial account
30 days free access:
- All features included
- Unlimited support
- Free account setup and training
- No credit card required
Let’s discuss your requirements to establish or rule out a fit.
Trial accounts include full support and all functionality.