If you’re looking for a Mailchimp alternative you’ve come to the right place.  We’ll discuss how Envoke, a Canadian email marketing software used by many ex-Mailchimp customers, compares to the most popular bulk email service. Mailchimp is the 800-pound gorilla of email marketing providers but they aren’t a fit for all organizations, especially those looking for data in Canada. 

Most Mailchimp users are marketers whose goal is to generate commercial revenue. Envoke’s users are primarily communications professionals and the focus is on compliance and publishing opt-in as well as mandatory content.

Because Mailchimp is so big many people assume – understandably – that switching to any other service might leave them without features they need, or that switching might cause issues with contact engagement, or higher overhead.  This isn’t the case. In this article, we’ll present an in-depth discussion about an alternative to Mailchimp in Canada.

“Envoke has very customizable features. We used to use Mailchimp and Envoke is an excellent alternative!”
Samantha Bruin / BC Children’s Hospital Research Institute

What is Envoke anyway?

Everyone has heard of Mailchimp and millions of people have had an account with them at some point. You may not be familiar with Envoke’s email marketing platform. But a stranger is only a stranger until you meet them, so let us introduce ourselves. Envoke is a Canadian company through and through. Owners, servers, support staff, and our customers are all Canadian.  We’re experts in the Canadian landscape of compliance, communications, data security, and privacy.

We’ve been around since 2007 and that says a lot. Companies simply don’t stay in business for over a decade in the hyper-competitive world of email marketing and keep getting five-star reviews by accident. Take a peek at our Capterra reviews to hear what our customers have to say. 

How is Envoke different from Mailchimp (and Constant Contact and Campaign Monitor)?

“Envoke is the Canadian Mailchimp” would be an easy answer but it’s not quite true because we are not simply a Canadian copycat. While the core functionality is the same – think drag-and-drop email editor, forms, reports, and email templates – there are key differences in subscription management, customer care, and differences in the user base and sectors we serve. Chief among these differences is that Envoke is built for communication, not lead generation. This makes it a natural choice for post-secondary institutions, associations, and municipalities who need tools to manage multiple subscription lists while sending secure, compliant emails – with an option to send mandatory emails to customers who must receive them regardless of subscription status. (More on that later.) 

Keep Reading to Learn About: 

1. Data storage in Canada
2. Opt-in versus mandatory content
3. Compliance with CASL & other privacy legislation
4. Target market
5. Account setup and support
6. Pricing
7. List management
8. Multiple departments and users
9. Integrations
10. Automation
11. Reporting
12. Forms
13. Email campaign workflows
14. Deliverability
15. Conclusion

1. Mailchimp alternative with data storage in Canada

American bulk email providers such as Mailchimp (and others such as Constant Contact, Campaign Monitor, Hubspot etc.) have one thing in common: they operate on US based servers and don’t store data in Canada.

This is one of many differences when comparing Mailchimp vs. Envoke. Envoke stores all data in Canada on Canadian data centres in compliance with common Canadian data security and privacy guidelines. Mailchimp stores data in the United States and therefore access to data is subject to the Patriot Act.

2. Opt-in versus mandatory content

Envoke’s proprietary “Mandatory Content” setting allows sending emails to any contact list regardless of subscription status so your members, users, patients, staff, partners and stakeholders receive all emails they have to receive. People simply can’t inadvertently unsubscribe from mandatory or regulatory content.

Contacts can still manage their subscriptions to optional content so when you send opt-in messages, unsubscribed contacts will be automatically excluded.

3. Compliance with CASL and other privacy legislation

Envoke is fully CASL compliant out of the box and this compliance is fully automated to eliminate laborious and error-prone manual work related to establishing and maintaining CASL compliance.

“After researching various newsletter software, Envoke seemed to check all the boxes of its competitors and we felt provided a better overall value. A bonus was that it’s a Canadian owned company which put a high emphasis on following Canada’s CASL legislation”
– Reade Beaudoin / City of Fort Saskatchewan

Examples of CASL related features are automated expiry of implied contacts, automated consent expiry reminders, supporting nine different consent statuses, a proprietary dynamic consent request option and automated detection of country based on IP address. You can read more about our compliance features and all CASL related functionality.

4. Target market and buying process

Mailchimp is a software behemoth. Its target market is diverse with a strong emphasis on small businesses. Envoke also serves small businesses (in fact many of our small business customers have switched to Envoke from Mailchimp) but we are an especially good fit for larger, non-commercial organizations where deep compliance, data security and privacy are of utmost importance. That’s why a large portion of Envoke’s customers are communicators not marketers. They include Canadian public sector organizations, higher education institutions, associations, commercial companies, healthcare, financial sector and regulatory bodies. See a sample list of our customers and industries we serve.

In addition to free trials we also do discovery calls and demos to accommodate buyers in the various stages of their hunt for new software. This is a key differentiator as a Mailchimp alternative as many of our leads want to talk to us before they start even a trial account. 

5. Account setup and support

When you open a Mailchimp account you’re more or less on your own. Of course, there is lots of great documentation and chat, email or phone support (depending on your plan) but ultimately you and your team need to go through all configuration steps on your own.

• By contrast, Envoke offers a comprehensive and free onboarding program to all customers, big or small, so users don’t have to learn one-time setup options that they will never use again later.

We get it: starting with new software is a chore at best and outright scary at worst. This is why the onboarding program includes a one-on-one training call and helps with migrating contact lists, email templates and forms from your existing system. We help to set the best default settings and review segmentation and other settings and guide you through technical setup requirements that involve your IT team.

This hands on approach ensures you hit the ground running with your new account and it ensures continuity of service from your current provider. Your contacts won’t even notice you’re using a different service to send them emails.

“We had to switch from a competitor product and we were able to be up and running with Envoke very quickly, thanks especially to the support team.”
– Christopher Wise / Concordia University, John Molson School of Business

As for ongoing support, Mailchimp’s support is tied to your pricing plan and even their premium plan doesn’t include as much as Envoke gives to all customers no matter the account size.

• In addition to documentation, pre-recorded how-to videos and chat, Envoke often sends short, straight-to-the-point and customized video recordings (they are so much more efficient than typing lengthy responses) and you can also book video calls to troubleshoot complex issues. Again, the operative word is ‘efficiency’ between a regular phone call and a screen share.

Our support team is an extension of your organization to help you get the most out of your account. Read more about Envoke’s account setup and support options.

“I’ve been using Envoke for a long time and every time I have a question, their support team is always there to help. The waiting time is usually less than specified in chat and they even can provide a video instruction customized for your needs.”
– Nadia Kovaleva / McGill University

6. Pricing

Both Envoke and Mailchimp offer a monthly subscription option (based on the number of contacts on your list) and a pay as you go plan (based on emails sent). This is where the similarities between the two pricing models end.

Transparent pricing from Envoke vs Complicated Mailchimp pricing

Envoke’s pricing includes unlimited lists with no effect on pricing. Our prices are in Canadian dollars and pricing designed to be straightforward and transparent without surprises – this fact makes us one of the best Mailchimp alternatives for many buyers. Yes, we also want to make a profit but we value a long standing relationship over trying to squeeze every last penny from every customer no matter what.

By contrast, Mailchimp’s pricing is hard to understand and even after you read through all the definitions and details there may still be surprises when you get your invoice. It takes a lot of brainpower just to figure out just exactly how much it costs to have a Mailchimp account to start with and how much it will cost in three, six and twelve months with extra functionality you’ll likely need as you start using the account and you watch your Mailchimp pricing increase.

Mailchimp’s pricing can increase quickly

And while Mailchimp’s free and ultra low-cost plans seem like great deals, these cheap plans are only useful for very small accounts. Mailchimp pricing can quickly increase as add-ons and more advanced functionality are required. You start with a cheap plan and before you know it your monthly fee has doubled but by then you invested too much energy and backing out is painful and needs even more energy.

Envoke doesn’t include a free account like Mailchimp. We can safely say that organizations that find the free Mailchimp account (and the 30 day email support that comes with it) an appealing solution are not a good fit for us. We believe that the CA$49/mo starter fee is a fair price for all the features and service we provide.

Don’t pay for unsubscribed contacts with Envoke

To wrap up this section about pricing here’s an example to illustrate the fundamental difference in pricing with Mailchimp vs. Envoke:

• In Mailchimp unsubscribed contacts count toward the monthly plan limit because unsubscribed contacts have the potential to receive transactional emails, ads or postcards.
• With Envoke, unsubscribed contacts can still receive transactional emails but they don’t count toward the monthly plan limit because e-blasts outnumber transactional emails by a huge margin.

Unsubscribed contacts can make up a sizable portion of anyone’s list. But given that these contacts have made it clear they don’t want to hear from you again, paying for them is like having to pay property taxes on a house you sold because you may go back as a guest later.

7. List management

Instead of managing independent audiences like Mailchimp, Envoke lets you view a list of all contacts. Each contact can be part of one or many lists and you can have unlimited lists independent of pricing.

Lists can be private or public. Public lists can be managed by contacts on their own, while private lists are only available for administrators to aid with internal segmentation.

When you send emails, you can combine subscribers so a single message is sent to contacts who are part of multiple lists in a way that one contact only receives the message once.

Contacts can opt-in/out from any subscription at any time – not just from the list the email with the unsubscribe link was sent to.

8. Multiple departments and users

Universities, colleges, municipalities, franchises, fitness clubs and many other organizations have multiple departments. Lists and other data shouldn’t be shared across departments but operating a stand-alone account for each department is not practical. This can be achieved with sub accounts and Envoke has sophisticated tools to let you setup and manage sub accounts for your organziation. 

Unlimited sub-accounts with Envoke

• With Envoke you can manage unlimited sub-accounts for any organization. This is another important reason to consider Envoke as a worthy Mailchimp alternative.
• Mailchimp only allows sub-accounts for agencies and franchises. 

Both platforms include user role management to control what functionality each user can access.

9. Integrations

To handle integrations, Envoke includes APIs to and CSV sync to achieve contact syncing with external CRM systems. Onboarding is included with every subscription and our support team will guide you through setting up the integration that works best for your organisation.  CSV sync is a popular choice. This universal integration syncs with any type of database, updating your list nightly through an automated export which both updates your list and removes inactive emails. This automated process saves time, and keeping your list free from inactive emails can save money, too. We can also build a custom integration with our powerful API, or accommodate any other integrations your system requires. 

Mailchimp’s extensive integration options are offered as “off the shelf” solutions, while Envoke integrations require more upfront setup involving your IT team.

Both companies deliver the same outcome:  synced databases.

10. Automation

Envoke’s drip campaigns allow sending a series of emails to contacts with some delay between messages. These messages can be used to send a series of welcome emails or follow up messages. The automation can be triggered by form submissions or in bulk via an import or the API. You can have any number of drip campaigns with unlimited messages per each campaign.

A journey builder that includes branching of automated messages based on various conditions isn’t included with Envoke. Complex rules in automation sequences are no doubt a tempting addition to marketers’ toolboxes but we found after working with clients (with a different product that did have complex automation rules) that in most cases well intentioned contact journeys don’t materialize due lack of content.

11. Reporting

Both platforms include extensive reporting. Aggregate reports for the account (emails sent, open and click rates, consent status, list growth over time) and reporting by email campaigns (opens, clicks, unsubscribes, links clicked, preference changes) are comparable between the two providers.

• Mailchimp’s reporting shows email opens by location, social media activity and e-commerce details.
• Envoke includes a more transparent email failure report with unfiltered failure codes sent by mail servers (it makes troubleshooting of bounces easier) and a detailed contact activity timeline to track activity for each contact on a single screen.

12. Forms

There aren’t major differences between forms functionality. Both systems provide an easy to use visual form builder with a multitude of formatting options, notification settings and customization. The primary purpose of forms is to help with list growth via form submissions but both systems also offer “contact us” forms to capture inquiries and route responses to your inbox.

13. Email campaign workflows

The email editor and related features in Envoke and Mailchimp are very similar. Both systems include an easy to use drag and drop editor, pre-built templates and responsive design out of the box. Envoke’s email sending workflow involves fewer page loads and fewer clicks. While this may seem like a superficial difference, users spend most of their time in the email editor and these small time saving measures quickly add up, making a good argument for choosing Envoke as a Mailchimp alternative.

Dynamic content blocks and AB testing are offered by both Envoke and Mailchimp.

“The builder is both easy and intuitive to use. An important combination for email marketers who are on the platform daily.”
– Ruth Bord / Automotive Group (switched from Mailchimp)

Locked template zones are only offered by Envoke. Parts of each template can be marked as locked by admin users to prevent standard users from accidentally changing certain elements. This ensures email layouts and design always stay on brand and users can focus on content instead of worrying about adherence to branding guidelines.

14. Deliverability

Inbox delivery rates to inboxes are great in both platforms. Envoke and Mailchimp are both well established with extensive experience in sending emails, feedback loops, warmed up IP addresses and support for custom domain authentication (DKIM).

15. Conclusion

Mailchimp makes good software. They rule the world of email marketing with over half of all the market share. They have rich functionality and the interface is modern and clean. It’s no accident they have a vast customer base. But they aren’t for everyone. Before we go, let’s round up the key differences between Envoke and Mailchimp.

3 Key Advantages of Choosing Envoke vs. Mailchimp

In addition to data in Canada, the three key features that make Envoke a great Mailchimp alternative include: 

1. Mandatory email that is delivered regardless of subscription status
2. Compliance and customizable permission / subscription management and 
3. Stellar customer support.

Envoke is an email marketing platform purpose-built for communicators, not marketers. That means we have all the features you need, without the feature clutter of products like Mailchimp. For communicators who have long been stuck using tools made for marketers, Envoke is a clear winner and is easily one of the best Mailchimp alternatives in the market.